Wilmington Youth Soccer Association BOD meeting 8-24-13 (September Meeting) Fourth of July Building
Present: Mike Fischer, Ray Masiello, Marianne Gallezzo, Eric Fortier, Eric Flynn, Rob Elliott, Bob Regan, Dina Gentile, John Fitzler, Melissa Doherty
Absent: Rob Holliday, Jon Snider, Fred Lovine, Dave Foresyth, Amy Young, Tom Genthner
Meeting called to order by President John Fitzler (6:06)
President: Fitzler
Focus upcoming weeks on start of the season and Field Day
John reiterated Saturday field responsibility, 3hr shift per BOD member with idea to not have too much overlap of BOD resources on site at all one time
Be aware during Saturday, refs, parent, coaches and players
Fiscal forecasting
Try to breakdown per player cost for future analysis
Discussion ensued about merchandise and uniforms in relation to finances
Board openings – will need to talk with interested members
Will need to set AGM date and agenda
John commented on secretary (Jon Snider) is working on CORI
Treasurer: Gallezzo
No update
Wrapping up audit
Regan wanted to look at prior financial to validate some Travel numbers, etc.
VP Administration: Fortier
Field Day update
Still recruiting volunteers
Ask for BOD members availability
Will discuss posters with Anne Fitzler
Will need additional cash boxes
Ask Fred to contact DPW for delivery and setup of tents
Additional donations are still coming in, still need silent auction items
Discussion about girls WYSA high school summer program profit donated back to girls high school program
Motion by Fortier 2nd by Gallezzo to donate all profit from the girls WYSA high school summer program to the girls high school soccer program. Vote failed 1-9-0
Motion by Elliott 2nd by Flynn to donate half of the profit from the girls WYSA high school summer program, and donate the second half based on Field Day results, to the girls high school soccer program. Vote passed 10-0-0
Dina talked about promotion of Breast Cancer awareness activities through the girls high school soccer program
WYSA will help in promoting activities
VP Development: Fischer
April Camp - $1075 profit
Summer weekly Clinics ended this week - 167 players -Net profit looks like ~$7300
MYSA 4 Day Clinic went well - 66 players - $990 Profit
Summer Camps went well and closed this week - 81 players - will close on profit in the coming weeks with Challenger.
Preparing for Paid Team Training next week (4 teams).
Contracts in place for Pre-K and Kinders program, Team Sessions, and PDP training.
We will be using Challenger and Mass Youth this fall
Working on securing space for the Winter Clinics
Travel: Regan
Preparing for Fall season to start
Will be assigning practice slots again this fall
MYSL coaches meeting this Wed (7:00)
WYSA coaches meeting Tuesday September 3rd
Travel subcommittee met
Discussion of high school age teams player movements, concerning late adds
Discussion player placement post team approval, specifically players from other towns
Discussion ended with Regan coming back with language for policy change
Discussion for dual age U14 tabled
Intown Refs: Elliott
Fall Registration is closed and 93 referees have signed up for the fall
All payments have been handed out from the spring
Inventory of ref shirts, whistle and lanyards was completed for the fall season and shared with merchandising, additional jerseys will need to be ordered for spring
Referee/coach assessment cards have been received and are at the field house
Please make sure that coaches are turning in completed cards with appropriate feedback, process is useless otherwise
Message to intown referees will be delivered next week for referee training sessions
The 8/17 training session has been completed. One additional session on 8/2 is scheduled to be held (no permits needed, outside training)
Intown: Elliott
Prep for the fall season has begun
Need to prepare coach bags (ice packs, med kits, etc)
Schedules have been created
Field usage needs have been shared
Current registration number for the fall season at 474 players, 98 coaches on 38 teams with a 5% bump expected before 9/7: (current levels (comparison to last fall))
Pre-K; Boys 30 (+30), Girls 19 (+19)
Kinders; Boys 61 (+1), Girls 43 (+1)
1st Grade; Boys 67 (-13), Girls 53 (-12)
2nd Grade; Boys 61 (+1), Girls 67 (+17)
3-5; Boys 30 (-2), Girls 22 (+7)
6-9; COED 18 (-1)
Registration reminder has been sent
Fall patches have been ordered and are at the field house
Jersey inventory for the Fall has been completed
Intown committee to work with merchandise to fill as many teams with existing stock as possible
Discussion will need to be continued with BoD as to remaining back stock of uniforms and changeover to new company based on merchandise findings
Possible donation to programs outside of the country
Intown Coach shirt inventory is complete, work with merchandise
Kinder/Pre-K ball order to be placed for new programs in fall, keep an eye on expenses, only new players to the program receive ball
Pugg net pegs will need to be repaired (again), order for new pegs will be needed
Who is available for Intown coaches meeting
12 high school coaching volunteers
Should we reach out to high school players at the Shawsheen Tech
Merchandise: Doherty
Fitzler asked about contract from AAE concerning online merchandise – will look into
Still need to build content on website
Fields and Buildings:
Hope to get nets up on Monday
Concessions: Masiello
Actively looking to fill slots for weeknight and weekend
Motion by Elliott 2nd by Regan to enter executive session (8:37). Vote passed 9-1-0
Motion by Elliott 2nd by Flynn to exit executive session (8:54). Vote passed 9-1-0
Motion by Fischer 2nd by Gentile to adjourn (8:54). Vote passes 9-1-0
Respectfully submitted,
Eric Fortier
WYSA Vice President Administration
