BOD meeting 1-10-10

Fourth of July Bldg.

Present: Tony Fruciano, Caryn Goulet, Mike D’Ambrosio, Joe Haddad, Chuck Otis, Eric Fortier, Jon Snider, Ed Riekstins, Jamie Ward, Stan Souza, Chris Bell, Chris Alberti and John Fitzler

Absent: Ray Masiello and Tom Watson

Guest: Paul Stebbins

Meeting called to order 6:00 by President Ed Riekstins

Secretary: Fortier

·      Motion by Riekstins 2^nd by Ward to accept Dec. 2009 minutes. Vote passed 9-0-1

·      Email votes – 1-4-10 – Motion by Haddad 2^nd by Otis to form a Player and Coach Development subcommittee, consisting of the following members: Joe Haddad, Ed Riekstins, John Fitzler, Caryn Goulet, Tom Watson, Ray Robinson, Mark Nasiff. Vote passed 11-1-1

·      2009 Annual report was filed with MA State Dept on 12-25-2009

·      Website was updated to reflect the new board members

·      Next board meeting (Feb.) will be scheduled for Monday Feb. 8 at 6:30, Riekstins will look into Fourth of July building availability

Treasurer: Otis

·      Otis stated we are $3000 under

·      Intown registration is 46% down compared to final numbers last spring.  Goulet mentioned that approximately 30% of the intown registration would be received from Jan.-April.

·      Discussion/suggestions of ways to improve registration – earlier coaches meeting, 2^nd registration night, WCTV, additional flyers/emails.

·      Motion by Haddad 2^nd by Snider to accept Dec. treasurer report.  Vote passed 11-0-2

 President: Riekstins

·      Riekstins made suggestions for meeting format changes.  Make more efficient without minimizing the importance of discussion.  Riekstins will also make every attempt to provide meeting agenda a week before meeting.

·      2010 budget is still under review, discussed the possibility of using QuickBooks

·      Communication – limit email votes if possible.  Procedure for email votes to be performed as follows – motion made and once seconded time is noted.  Voting board members have 24hrs for discussion.  After 24hrs President or Secretary will notify the board that voting may commence.

·      Transition meeting are ongoing

·      Subcommittees and Emeritus positions are being put together. 

o   Golf committee request additional members contact Chris Bell (tentative date for tournament is last Monday in Aug)

o   Motion made by Goulet 2^nd by Haddad to accept 2010 scholarship committee composed of Chuck Otis (chair), Stan Souza, Jamie Ward, Dave McGilvray, Louis Grasso.  Vote passed 10-0-3

o   Motion by Snider 2^nd by D’Ambrosio to nominate emeritus positions, Travel – Jim Murphy, Fields and Buildings – John Donahue, Legal – Scott Garrant.  Vote passed 13-0-0.  Additional notes F&B will write a description of duties and high school position not filled (Paul Stebbins steps down)

·      Action items still include goal setting meeting and Spring awards

Travel: Snider

·      Snider gave a description of the boys and girls high school travel rosters.  He also put forward a recommendation to fill/recruit players for teams that do not have enough players for minimum team rosters.  Coaches reach out to players, look at past players and players from other towns

·      Motion by Goulet 2^nd by Ward to move to executive session.  Vote passed 11-0-2 (7:20)

·      Motion by Snider 2^nd by Haddad to leave executive session.  Vote passed 12-0-1 (7:50)

·      High school travel coaches will be told to contact players.  Players not assigned a team will be informed that recruiting will still be ongoing to fill rosters.

Training: Haddad

·      PCD committee will meet in the upcoming weeks to review plan for 2010 and to start discussions of revising our current training program into a Player and Coach Development program.

·      Discussion to see if coaching license for G, E. F can be moved up to Feb., will need gym permits

·      MLS camps now called NASC (North American Soccer Camps).  Discussion of need to assess other training vendor as future partners (NASC, Challenger, MPS (Mass Premier Soccer))

·      Revolution partnership – received $255 rebate for WYSA contribution for group outings to Rev games.  Will decide on future of partnership in upcoming meeting.

Fields and Buildings: D’Ambrosio 

·      The field house has been re-keyed.  Keys were handed out to present board members

·      The plaque for the GU14 state champs (1996) has been ordered ($475)

·      It appears that we no longer need to change goal size for U10 (travel update)

o   Action item for Riekstins to verify with MYSL

·      Field letter to town was sent out and will be followed up

·      Items for upcoming months – draft spring schedule, initiate gym time with town

 Intown Committee: Goulet

·      Will have 9 week schedule for intown (no Memorial Day weekend games)

·      Action item for upcoming month is to finalize field layout, establish schedule and inform Masiello as to uniform orders.

·      TOPSoccer : Goulet

·      Goulet presented proposal at MYSL meeting this week to apply for financial assistance from Middlesex in order to start a program - $10k budget

·      Interview on WCTV w/ Wilmington’s program on Jan 7^th, will air this month

·      Region 1 TOPSoccer Jamboree at Foxboro Stadium.  More updates as info becomes available scheduled for 3/19-3/21

Referees:  Fortier

·      Payments still ongoing for Fall season.  Will begin transition for new intown ref coordinator (Alberti)

·      No travel ref update

Equipment/Merchandise: Riekstins

·      Reikstins will meet with Masiello to go over ordering and budget items

Concession: Ward

·      No update

New Business:

CPR training with Bob Beck, will need to set up again for coaches and board members

Website updating – Fortier, Alberti, Souza, and Fruciano will begin to look into updating WYSA website

Budget for 2010 will be voted on in Feb meeting

Motion by Fruciano 2^nd by Haddad to adjourn 8:33PM.  Vote passed 13-0-0

Respectfully submitted,

Eric Fortier

WYSA Secretary