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Wilmington Youth Soccer Association

Board of Directors Meeting Minutes

Sunday, November 3, 2019

4th of July Building, Wilmington, MA. 01887

 

 

Directors Present: Sean Broussard, Frank DeGiovanni, Nick Howie, Dave O’Mahony, Rich Pereira, Rich Engvaldsen, Billy Long, Darwin Molina, Dave Zaya, Mike King, Nate Tarin, Fernando Marinho, Paul Malvone

 

Directors Absent: Francesca Driscoll, Jessica Scanlon, Dave Oatis, Chris Parr, Chris Malley

 

Guests: John Bavota, James Magill

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  1. Meeting called to order at 6:05 pm

 

  1. President Opening Remarks:

 

    1. Rich P. welcomed all to the November meeting;
    2. Brief discussion of successful Intown, Travel and WFC seasons and thanks to all who made it possible; and
    3. Reminder that AGM will take place on November 20, 2019 at 7:00 at the Wilmington Middle School.
  1. Secretary:
    1. Minutes: The October minutes will be voted on at the December 1, 2019 meeting; and
    2. Game Reports: New Board may want to revisit how (if at all) we publish game reports given lack of coach response.

 

  1. VP of Development
    1. No updates

 

  1. Treasurer
    1. Motion: To accept the September 2019 financials, as presented by Dave Z., second by Nick; motion passes 13-0-0;
    2. Draft tax return reviewed by Dave Z. with comments returned to CPC (return due by 11/15);
    3. We owe Score for travel uniforms;
    4. Need to track/collect payment for alternate jerseys;
    5. WFC payments due 10/31; need to collect any outstanding payments; and
    6. New nets purchased for Yentile purchased with Field Day profits.

 

  1. VP of Administration
    1. WFC Committee: Following formation of the WFC Committee, plans are underway to meet/discuss the future of the WFC program (including PPEs and projected expansion).
  2. Travel

 

  1. Nick noted that the Travel season went smoothly and preparations for the Spring are underway;
  2. U16/U19 PPES will take place 11/17 at Yentile (barring playoff run by girls) and volunteer evaluators are needed, coach applications coming in and registrations starting to pick up; coach meeting planned in advance of December Board meeting (last year’s coaches and this year’s applicant invited);
  3. Middlesex Youth Soccer to meet to discuss the Wilmington/Tewksbury Commissioner’s Cup bid (expected to be approved); we will need new Board to form subcommittee to the help plan and execute the tournament – need for parking plan discussed; and
  4. Coaches’ Fall evaluations coming in, which will be used in the event of player movement in the Spring.

 

  1. Fundraising
    1. No updates.

 

  1. Travel Refs
    1. No major issues, although many U12/U14 games have gone with only a center referee (lost a couple of referees/conflicts with Fall activities);
    2. Darwin continues to review reports and follow up with both positive feedback and responding to any negative comments;
    3. End of season very tight – had to depend on many Board members to fill in the gaps; and
    4. Plan in place to use club linesmen and fast track certification.

 

  1. Intown & Intown Refs

 

    1. Successful fall season ended yesterday; and
    2. Spring registration open.
  1. Fields & Buildings
    1. No updates;
  2. Merchandise

 

    1. Online sale kicking off; need to promote via email and social media.

 

 

  1. Concessions
    1. We will need to reach out in advance of the season to secure staffing (as changes are anticipated).

 

  1. Webmaster
    1. No updates.
  2. Director of Coaching

 

    1. Coach Education and Assistance: Provided updated coach education schedule Licenses/Grassroots (no courses scheduled until 2020); In-house Travel/Intown clinic scheduled for March 29th at Billerica Boys and Girls Club; continuous updating of our own curriculum and coaching resources;
    2. Winter Futsal: Registration is open (starting January 5th, Sundays, and Billerica Boys and Girls Club); extra hour available for travel coaches; and
    3. Wildcat FC: Great Fall season; Winter Training at TC’s (starting January 6, 2020 - WFC Junior Academy on Wednesdays).

 

  1. New Business

 

    1. Term Limits: Nick opened a discussion regarding term limits (citing his observation that other organizations in town, as well as higher level soccer boards (e.g., Middlesex) don’t have them; consensus amongst the current board members is that the 6-year limit results in a long enough period to gain experience, pass it on, and allow opportunities for new Board members to serve; and
    2. AGM Slides: Rich P. will be seeking input for AGM slides.

 

  1. Executive Session

 

 

  1.     XVIII.Motion to adjourn by Dave Z, seconded by Mike; motion passes 14-0-0; leave the meeting at 7: 15 pm

Respectfully submitted,

 

David O’Mahony

Secretary