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Wilmington Youth Soccer Association

Board of Directors Meeting Minutes

Sunday, August 25, 2019

4th of July Building, Wilmington, MA. 01887

 

 

Directors Present: Sean Broussard (arrived 6:07), Frank DeGiovanni (left 7:50), Nick Howie (arrived 6:45), Paul Malvone, Dave O’Mahony, Dave Oatis (arrived 6:49), Rich Pereira, Chris Parr, Rich Engvaldsen, Billy Long, Darwin Molina, Dave Zaya, Mike King, Nate Tarin

 

Directors Absent: Fernando Marinho, Francesca Driscoll, Chris Malley, Jessica Scanlon

 

Guests: James Magill

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  1. Meeting called to order at 6:05pm

 

  1. President Opening Remarks:

 

  1. Rich welcomed all to the August meeting;
  2. Season starts in two weeks (except Pre-K).
  1. Secretary:
    1. Motion: To accept the board meeting minutes from June 2019, as presented by Dave O’, second by Mike; motion passes 11-0-0

 

  1. VP of Development
    1. No updates

 

  1. Treasurer
    1. Motion: To accept the June and July 2019 financials, as presented by Dave Z., second by Chris P.; motion passes 11-0-0

 

  1. VP of Administration
    1. WYSA night at the Revolution in September, hoping to get notice out Friday (looks like one of the last two games of the season);
    2. Email received regarding WYSA interest in futsal charity (FIFA tournament) in Waltham; Sean suggests setting up preliminary tournament at Field Day for entrants; and
    3. Wildcat FC Committee - TBD.
  2. Travel

 

  1. SafeSports numbers at 100; we need 3v3 tournament numbers; Middlesex referees will be lenient with lanyards for the 1st month (due to problems with the Mass Youth Soccer new background check system);
  2. Everything else is going as expected; every team has a coach; the travel meeting is scheduled for this Wednesday; approved rosters and pass cards will be distributed; discussion regarding teams practicing before authorized; issues of liability; early practices are allowed for teams headed to preseason tournaments; need to stake down frames; problem;
  3. Travel Meeting at 8:00 immediately after Intown (which is at 7:00).

 

  1. Fundraising
    1. Rich spoke with Jessica and Pat and almost everything has been ordered for Field Day; Paul is bringing the grill;
    2. Travel needs to correct the $100 fee reference on 3v3 tournament flyer – actual fee is $120.

 

  1. Travel Refs
    1. Darwin needs Refs;
    2. New rules adopted in FIFA 2019; not implemented by Middlesex until Spring 2020 (e.g., Substitutions; Yellow and Red for Coaches/Parents);
    3. Darwin would like In-town referees to be ARs for U10 games (where they will get a sense of the flow of the game and allow for mentoring) – need Intown Referee Coordinator to identify candidates.

 

  1. Intown & Intown Refs

 

  1. 440 players registered for the Fall; Boys Kinder and 1st Grade especially large (10 teams each), struggling to get coaches);
  2. Good with Kinder balls.
  1. Fields & Buildings
    1. No updates;
  2. Merchandise

 

  1. Uniforms went out; one team had dirty shirts; another had blue/white shirts’ sizes different; Billy had to reorder;
  2. 2 two-week merchandise on-line sales events planned; not a lot of merchandise at Field; have a decent number of shirts; 3 or 4 weeks to get items (1st two weeks of September and then in November).

 

 

  1. Concessions
    1. Set for Field Day; Al is going to cook;
    2. Shawsheen coverage; 2x each week, nobody in shack until 5:30 (we need help – if anyone knows of a candidate, let Paul know).

 

  1. Webmaster
    1. No updates
  2. Director of Coaching

 

  1. There is a new App for coaching; Working out membership deal;
  2. Continuing to re-evaluate practice session plans, what is the best way to give out curriculums; looking to have sessions by skill; requests from 3rd grade travel coaches to have a TBG night;
  3. MYS providing meeting with Coaching Manual creator (Chris Barton) coming to MA; John thinks it will be free (showcase value of app);
  4. WFC Update: the regular season will officially start on 9/8 and go through 10/27; the pre-season has already started (Labor Day tournament); Winter Training planned at TC’s; Spoke to Zach Rocha, who runs NE Futsal, about WFC participation;
  5. Clinics: 60 players participated in the August clinic (all of whom seemed happy with the experience); there were 6 or 7 volunteers helping every day;
  6. PDPs: start date - 9/15; capped at 25;
  7. Winter Training Update: Travel will be using Billerica Boys and Girls Club;
  8. Field Day: Burlington TD sent information about 3v3 invitational; Rich will email Middlesex Youth Soccer about blasting out an email w/tournament information;
  9. We should publicize other tournaments, such as the North Reading tournament;  Wilmington had a great showing there in years past, but not so this year;  competing with club tournament perhaps; also the last week before vacation.

 

  1. New Business

 

  1.  Lights: We received a quote for lighting rentals; 4 lights would be good for practice purposes; $3300 (recommend 6 for games at $5000); Frank will inquire about another possible source;
  2. Letter of Interest: We need to submit one for commissioner’s cup; then 2 weeks later (17th) formal proposal; Middlesex decides 10/1; Perhaps we can use Shawsheen Tech? Shawsheen Elementary School? WHS?, Woburn Street? Straw Poll (9-5-0 in favour of participating);
  3. Travel Policy Motion: Motion by Nick, second by Chris, to change travel policy (as more fully outlined in the email proposal of Nick) to allow certain players who have moved to town to be placed on a team appropriate to their ability level; as amended (with the “fall season” being defined as the first day of practice), motion passes 13-0-1.

 

  1. Executive Session

 

 

  1. Motion to adjourn by Billy, seconded by Rich E.; motion passes 13-0-0; leave the meeting at 8:15 pm

Respectfully submitted,

 

David O’Mahony

Secretary